Thursday, March 28, 2024

Guild Bylaws Amendment Proposal

 As we told you at the last meeting and in the meeting recap email, the Board has spent the last two months revising the Guild By-Laws. Per the bylaws, we are sending you a copy of the proposed changes two weeks prior to the planned vote.  We will vote on these bylaws at the next guild meeting.  Please plan to attend as at this time in person voting is required and we will need a quorum of 50% of membership to vote.

What are the By-Laws?

This is a legal document that includes rules adopted by an organization chiefly for the government of its members and the regulation of its affairs. It also describes how we protect our non-profit status.

Why revise them?

By-Laws must be updated periodically to keep them up-to-date with how the guild operates. Since the guild started in 2014, there have been minor changes and amendments. The current document represents a substantial revision. The need for a revision was first noted by the 2022 Board. We have tried to address all the concerns noted at that time, plus concerns that have arisen recently.

What revisions are being proposed?

In addition to various clarifying words, the following changes are proposed:

  1. Throughout the document, changing “Executive Council” to “Board of Directors”
  2. In section 1.8, replacing “ Robert’s Rules of Order” with the “Consensus Decision Making Process”
  3. In sections 1.1 and 1.10, adding language required by our parent organization
  4. In section 2.1, specifying requirements for guild membership
  5. In sections 3.3 and 9.1, permitting electronic ballots for election of Board Officers and amending the By-Laws going forward
  6. In section 3.6, specifying the duties of Officers and the committees that report to them. Deleting old section 5.8.
  7. In sections 1.6, 4.3, and 7.2, specifying the timing and frequency of meetings and reports, and clarifying that budgets will be approved by the Board of Directors.
  8. In section 3.6, deletion of the reference to the Policies and Procedures document. This is an internal document for use of the Board of Directors in implementing the By-Laws, and does not need to be referenced in the By-Laws.

Attached are two documents: 1) A “marked-up” version, showing the items deleted (in the right column) and additions shown as underlined red text, and 2) a copy of the document incorporating all the suggested changes.

Email us at with any questions!

Marked up version:

Clean version:

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